Privacy policy

Our contact details

Name: Joanne Smith, Club Secretary

Address: Based at: Penrith Leisure Centre, Southend Road, Penrith, CA11 8JH

E-mail: [email protected]

 

The type of personal information we collect

We currently collect and process the following information:

Name

Date of Birth

Address

Contact Numbers

Email address

Medical Details

Swim England Membership Number

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Membership Application

We also receive personal information indirectly, from the following sources in the following scenarios:

• Information from Swim England, e.g Swim Times

 

We use the information that you have given us in order to ensure we have an up to date record of membership for us to contact you and in case of emergency.  We may share this information with Swim England

 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the Club Secretary or Membership Officer

(b) We have a legitimate interest.

How we store your personal information

Your information is securely stored within Swim Club Manager and within the membership officers file.

We keep personal information whilst you remain a member of the club and may from time to time ask for this to be updated. We will then dispose your information by removing the information from our system.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at [email protected] if you wish to make a request.

 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected]

 

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk